Polaris Labs
Real Estate Agencies

The AI Operating System

Built for Real Estate Agencies

Respond to every enquiry in seconds, book inspections automatically, and send vendor reports without lifting a finger - so your agents focus on listings.

app.polarislabs.io · Real Estate OS
Live Activity All systems live
New enquiry - 42 Maple St → replied in 38s
Domain.com.au · inspection options sent · CRM updated
just now
3 inspection bookings confirmed - Saturday
Google Calendar updated · reminders set for buyers
6m ago
Vendor report compiled - 18 Ocean Dr
14 enquiries · 3 inspections · feedback summary sent
1h ago
Buyer matched to new listing - $1.2M range
3 properties flagged · personalised email sent
2h ago
Listing description written - 7 Park Ave
REA-ready copy drafted from agent notes · approved
3h ago
89
Enquiries Handled
12
Inspections Booked
38s
Avg Response

The Problem

Sound familiar?

The manual work costing real estate agencies time and revenue every single day.

01
Slow enquiry response loses buyers
Every hour without a reply is a buyer drifting to another agent. Speed wins listings.
02
Vendor reports take half a day
Manually compiling inspection feedback, enquiry counts, and market commentary eats your Friday afternoon.
03
Buyer matching is manual
Agents scroll through spreadsheets to match new listings to interested buyers instead of focusing on relationships.
04
Listing admin kills momentum
Writing descriptions, scheduling photos, updating portals - it all takes hours that should go to prospecting.

What We Build

AI agents built for real estate

Every automation is custom-built for your systems and workflows. Click any card to get started.

AI Agent
Enquiry Response Agent
Replies to every Domain and REA enquiry within seconds, sends inspection options, and updates your CRM - automatically, day and night.
  • Sub-60s response to every enquiry
  • Inspection time options sent instantly
  • CRM updated with buyer profile
GmailDomain APIREA GroupHubSpot
Book a free discovery call
Tell us about your real estate business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Vendor Report Agent
Compiles weekly vendor reports from your CRM, inspection data, and market commentary - and sends them automatically every Friday.
  • Weekly vendor report on autopilot
  • Inspection feedback + enquiry counts
  • Market commentary included
NotionGoogle SheetsGmailClaude AI
Book a free discovery call
Tell us about your real estate business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Buyer Matching Agent
When a new listing hits, the agent automatically matches it to buyers in your database and sends personalised property alerts.
  • Auto-match new listings to buyers
  • Personalised alerts per buyer profile
  • Never miss a match
HubSpotGmailNotionDomain API
Book a free discovery call
Tell us about your real estate business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Listing Copy Agent
Turns your agent's voice notes and property details into polished, portal-ready listing descriptions in minutes.
  • REA/Domain-ready descriptions
  • Consistent brand voice
  • Ready in minutes not hours
Claude AINotionGoogle DriveREA Group
Book a free discovery call
Tell us about your real estate business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.

FAQ

Common questions

AI automation handles the high-volume, time-sensitive work: enquiry response, inspection bookings, vendor reports, and buyer matching. Your agents spend their time on relationships and listings rather than admin.

Yes. The system monitors your enquiry inbox, responds to each lead within seconds, sends inspection options, and logs the contact in your CRM - 24 hours a day, including weekends.

The system pulls enquiry counts, inspection attendance, buyer feedback, and market commentary from your CRM and tools, formats it into your branded report, and emails it to the vendor automatically on a set schedule.

Most real estate agency automations are live within 3–4 weeks. Enquiry response is typically the first workflow deployed - it has the fastest ROI and the most immediate impact on conversion.

Ready to automate your real estate business?

Book a free 30-minute discovery call. We'll map out exactly what to automate first - and what the ROI looks like.

Book Your Free Call