Polaris Labs
Law Firms & Legal Practices

The AI Operating System

Built for Law Firms

Automate client intake, matter updates, document first drafts, and billing follow-up - so your lawyers spend time on legal work, not administrative tasks.

app.polarislabs.io · Legal Practice OS
Live Activity All systems live
New enquiry → intake form sent in 41s
Practice area identified · conflict check triggered
just now
First draft completed - commercial lease review
15-page lease summarised · key risks flagged · sent to partner
14m ago
Matter update sent - Morrison v. Taylor
Stage updated · client notified · next steps outlined
1h ago
WIP report compiled - all active matters
$128K unbilled · 4 matters overdue for billing
2h ago
Overdue invoice follow-up - $6,400
Friendly reminder sent · payment link included
3h ago
12
Active Matters
$128K
Unbilled WIP
0
Missed Updates

The Problem

Sound familiar?

The manual work costing law firms & legal practices time and revenue every single day.

01
Client intake is slow and inconsistent
Manual intake processes delay matters from starting and create compliance gaps that are hard to audit.
02
Matter updates fall behind
Clients don't hear from their lawyer for days. Anxiety builds. Complaints follow. Referrals disappear.
03
Document drafting is time-consuming
First drafts of standard documents - NDAs, leases, contracts - take hours that could be better spent.
04
Billing is left until too late
WIP accumulates, invoices are delayed, and debtors blow out. Cash flow suffers every month.

What We Build

AI agents built for legal

Every automation is custom-built for your systems and workflows. Click any card to get started.

AI Agent
Client Intake Agent
Responds to every new enquiry immediately, sends a branded intake form, runs a basic conflict check, and routes the matter to the right solicitor.
  • Sub-60s response to every enquiry
  • Digital intake form + conflict check
  • Matter opened and assigned automatically
GmailClioHubSpotNotion
Book a free discovery call
Tell us about your legal business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Matter Update Agent
Sends clients regular, plain-English updates on their matter - automatically triggered at each stage milestone - so no client feels forgotten.
  • Milestone-triggered client updates
  • Plain-English progress summaries
  • Keeps clients calm between meetings
GmailClioHubSpotNotion
Book a free discovery call
Tell us about your legal business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Document Drafting Agent
Generates first drafts of standard documents - NDAs, engagement letters, simple contracts - using your firm's templates and the client's details.
  • First drafts in minutes
  • Uses your firm's precedents
  • Ready for solicitor review
Claude AINotionGoogle DriveClio
Book a free discovery call
Tell us about your legal business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Billing & WIP Agent
Monitors unbilled WIP, triggers invoice generation at matter milestones, and follows up on overdue accounts - so your cash flow stays healthy.
  • WIP monitoring + billing alerts
  • Automated invoice follow-up
  • Debtor management on autopilot
XeroClioGmailNotion
Book a free discovery call
Tell us about your legal business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.

FAQ

Common questions

Automation handles the high-volume administrative work: intake, updates, document first drafts, and billing. Firms that automate recover 30–50% of the time solicitors currently spend on non-billable tasks.

Yes. The intake agent collects information and triggers your existing conflict check process. All engagement, advice, and retainer documentation remains with the solicitor. We work with your compliance team to ensure the workflow meets requirements.

AI generates first drafts of standard, well-precedented documents using your firm's templates and the client's specific details. These are first drafts - they go to a solicitor for review and sign-off before leaving the firm.

4–6 weeks, accounting for compliance review. Client intake and matter updates are typically the first workflows deployed - they have the most immediate impact on client experience and referrals.

Ready to automate your legal business?

Book a free 30-minute discovery call. We'll map out exactly what to automate first - and what the ROI looks like.

Book Your Free Call