Polaris Labs
Construction & Trades Businesses

The AI Operating System

Built for Construction Businesses

Automate quoting, subcontractor coordination, and compliance documentation - so your project managers focus on building, not paperwork.

app.polarislabs.io · Construction OS
Live Activity All systems live
Quote generated - commercial fitout $340K
Scope parsed · quantities estimated · sent for director review
just now
Subcontractor confirmations sent - 6 trades
Site start 7am Mon · drawings attached · OH&S forms included
18m ago
Progress claim compiled - Northside Apartments
$124K claim · photos attached · sent to client for approval
1h ago
New tender enquiry → qualification started
Project size + timeline assessed · bid/no-bid in 2h
2h ago
Site manager daily brief - 3 active projects
2 trades delayed · 1 inspection due · material delivery ETA
6h ago
3
Active Projects
$340K
Quote Sent
0
Compliance Gaps

The Problem

Sound familiar?

The manual work costing construction & trades businesses time and revenue every single day.

01
Quoting is slow and inconsistent
Estimating teams spend days on quotes that could take hours, and inconsistent pricing erodes margin on every job.
02
Subcontractor coordination is chaotic
Managing schedules, drawings, and compliance docs across 10+ subbies via WhatsApp and phone calls is a full-time job.
03
Progress claims are delayed
Late claims mean slow payments. Delayed cash flow is the number one killer of construction businesses.
04
Compliance documentation piles up
SWMS, safety plans, and OH&S records are a legal requirement - and manually managing them on every project is unsustainable.

What We Build

AI agents built for construction

Every automation is custom-built for your systems and workflows. Click any card to get started.

AI Agent
Estimating & Quoting Agent
Parses project scopes, generates quantity estimates, applies your rates, and produces a professional quote for director review - in hours, not days.
  • Scope parsing + quantity estimation
  • Your rates and margins applied
  • Professional quote document generated
Claude AINotionGoogle DriveHubSpot
Book a free discovery call
Tell us about your construction business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Subcontractor Coordination Agent
Manages subcontractor schedules, distributes drawings and specs, tracks confirmations, and chases compliance documents - automatically.
  • Schedule distribution + confirmation
  • Drawing + spec management
  • Compliance doc collection
GmailNotionGoogle DriveSlack
Book a free discovery call
Tell us about your construction business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Progress Claim Agent
Compiles progress claims from your project management system, attaches supporting documentation and photos, and sends them to clients for approval.
  • Progress claim compilation
  • Supporting docs + photos attached
  • Sent on your billing cycle
NotionXeroGmailGoogle Drive
Book a free discovery call
Tell us about your construction business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Compliance Documentation Agent
Generates SWMS, safety plans, and compliance registers for each project - pre-filled with project details and ready for supervisor review.
  • SWMS + safety plan generation
  • Project-specific pre-filling
  • Compliance register maintained
Claude AINotionGoogle DriveGmail
Book a free discovery call
Tell us about your construction business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.

FAQ

Common questions

Automation handles the document-heavy work: quoting, subcontractor coordination, progress claims, and compliance documentation. Construction businesses using automation win more tenders with faster turnarounds and improve cash flow through timely billing.

The AI parses your scope of works, applies your rates and margins, and generates a structured quote document. It's a first draft for your estimator to review and adjust - the goal is to cut estimating time by 60–70%, not replace your estimator's judgement.

The system pulls claim data from your project management software, formats it into your progress claim template, attaches photos and supporting docs, and sends it to the client on your billing cycle.

4–6 weeks. Progress claim automation and subcontractor coordination are typically first - they have the most immediate impact on cash flow and site efficiency.

Ready to automate your construction business?

Book a free 30-minute discovery call. We'll map out exactly what to automate first - and what the ROI looks like.

Book Your Free Call