Polaris Labs
Getting Started
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n8n vs Zapier vs Make Connect Xero to AI Workflows
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What an Automation Agency Builds Before & After: Real Workflows AI for Recruitment Agencies
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AI Automation Cost in Australia
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Healthcare Practices

The AI Operating System

Built for Healthcare Practices

Reduce no-shows, automate patient follow-up, and cut administrative workload - so your clinical team focuses on patient care, not paperwork.

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app.polarislabs.io · Practice OS
Live Activity All systems live
Appointment reminders sent - 34 patients
SMS + email · 2 confirmed · 1 rescheduled
just now
Referral received → intake triggered
GP referral processed · appointment offered · GP notified
8m ago
Recall list actioned - preventive care
124 patients due for review · invitations sent
1h ago
Patient education resource sent - diabetes care
Post-consult materials delivered · follow-up scheduled
2h ago
New patient enquiry → registered
Online intake form sent · health history collected
3h ago
34
Reminders Sent
87%
Fill Rate
124
Recalls Actioned
The Problem

Sound familiar?

The manual work costing healthcare practices time and revenue every single day.

01
No-shows waste clinical capacity
Every unfilled appointment slot costs your practice revenue and means a patient who needed care didn't get it.
02
Recall management is inconsistent
Patients due for preventive care, chronic disease management, or follow-up fall through the cracks without a reliable system.
03
Admin overwhelms reception
Appointment bookings, referral management, and patient communications eat reception capacity that should go to patients in the practice.
04
Referrals are slow and paper-based
Faxed referrals and phone calls delay patient access to specialist care and frustrate referring GPs.
What We Build

AI agents built for healthcare

Every automation is custom-built for your systems and workflows. Click any card to get started.

AI Agent
Appointment Reminder Agent
Sends personalised SMS and email reminders at 48 hours and 24 hours before every appointment - dramatically reducing no-shows.
  • 48h + 24h automated reminders
  • Easy reschedule link included
  • Cancellation slots auto-offered
Google CalendarGmailSMS GatewayPractice Software
Book a free discovery call
Tell us about your healthcare business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Patient Recall Agent
Monitors your patient database for recalls due - chronic disease management, preventive care, post-procedure follow-up - and reaches out automatically.
  • Condition-specific recall sequences
  • Personalised patient invitations
  • Recall rate tracked and reported
Practice SoftwareGmailSMS GatewayNotion
Book a free discovery call
Tell us about your healthcare business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Referral Management Agent
Processes inbound referrals, books appointments, notifies the patient, and updates the referring practitioner - all without reception involvement.
  • Inbound referral processing
  • Patient appointment booking
  • GP update sent automatically
GmailOutlookPractice SoftwareNotion
Book a free discovery call
Tell us about your healthcare business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Patient Education Agent
Sends relevant post-consultation resources, care plans, and follow-up instructions to patients automatically after their appointment.
  • Condition-specific resources
  • Post-consult follow-up
  • Improves health outcomes
GmailClaude AINotionPractice Software
Book a free discovery call
Tell us about your healthcare business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
FAQ

Common questions

Automation handles appointment reminders, recall management, referral processing, and patient communications - reducing no-shows by 20–40% and freeing reception staff for in-practice patient care.

Yes. Patient data remains within your existing practice management software and compliant communication channels. We work with your privacy officer to ensure all automations meet APPs and My Health Record requirements.

Yes. The system identifies patients due for CDM reviews, asthma plans, diabetes checks, and other scheduled care, and sends personalised recall invitations on your behalf - tracked and reported.

4–6 weeks, including integration with your practice management software. Appointment reminders are typically the first workflow - they deliver measurable ROI from day one.

Ready to automate your healthcare business?

Book a free 30-minute discovery call. We'll map out exactly what to automate first - and what the ROI looks like.

Book Your Free Call