Polaris Labs
Consulting Firms

The AI Operating System

Built for Consulting Firms

Automate proposals, client reports, and project updates - so your consultants spend time on billable work, not writing documents no one reads.

app.polarislabs.io · Consulting OS
Live Activity All systems live
Proposal drafted - $85K strategy engagement
Discovery notes → 12-page proposal · sent for partner review
just now
Project update sent - 4 clients
Weekly progress digest · milestones updated · next steps clear
1h ago
New enquiry → discovery call booked
Brief reviewed · fit assessed · call scheduled in 48h
2h ago
Engagement renewal alert - Brightfield Corp
3 months remaining · renewal brief prepared · sent to partner
3h ago
Insights report compiled - Q2 strategy review
Data analysed · key findings extracted · exec summary drafted
4h ago
$340K
Pipeline
3
Active Engagements
0
Overdue Updates

The Problem

Sound familiar?

The manual work costing consulting firms time and revenue every single day.

01
Proposals take too long to write
A well-scoped, compelling proposal takes a senior consultant a day. Automation brings that to under an hour.
02
Utilisation is hard to track
Without clear visibility of who's working on what, over-allocation and under-billing happen constantly.
03
Client updates are an afterthought
When consultants are heads-down on delivery, client communication falls behind. Perception of progress suffers.
04
Institutional knowledge walks out the door
Workshop outputs, frameworks, and client insights sit in individual files rather than a searchable firm knowledge base.

What We Build

AI agents built for consulting

Every automation is custom-built for your systems and workflows. Click any card to get started.

AI Agent
Proposal Writing Agent
Converts your discovery call notes and client brief into a fully scoped, professionally written proposal - with methodology, deliverables, timeline, and fees.
  • Discovery notes → full proposal
  • Your methodology and frameworks
  • PDF-ready for client delivery
Claude AINotionGoogle DriveHubSpot
Book a free discovery call
Tell us about your consulting business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Client Reporting Agent
Sends regular project update reports to each client automatically - milestone progress, decisions made, next steps, and upcoming milestones.
  • Milestone-triggered project updates
  • Plain-English progress summaries
  • Consistent client communication
NotionGmailHubSpotGoogle Drive
Book a free discovery call
Tell us about your consulting business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Pipeline Management Agent
Tracks your consulting pipeline, alerts partners to proposals due for follow-up, and prepares renewal briefs before engagements expire.
  • Pipeline tracking + alerts
  • Proposal follow-up reminders
  • Renewal brief preparation
HubSpotGmailNotionSlack
Book a free discovery call
Tell us about your consulting business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Knowledge Management Agent
Captures workshop outputs, client insights, and frameworks into your firm's knowledge base - making every engagement smarter than the last.
  • Workshop output capture
  • Searchable knowledge library
  • Reusable IP across engagements
NotionClaude AIGoogle DriveSlack
Book a free discovery call
Tell us about your consulting business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.

FAQ

Common questions

Automation handles the document-heavy, time-consuming work: proposal writing, client reporting, pipeline management, and knowledge capture. Firms using automation win more engagements and deliver them with less overhead.

Yes. The AI is trained on your tone of voice, methodology, and past proposals. It generates a first draft that reflects your firm's approach - your consultants refine it in 30 minutes rather than writing from scratch.

At each project milestone, the system generates a structured update - decisions made, work completed, upcoming milestones, risks - and sends it to the client automatically. Your consultants review and approve before it goes.

4–5 weeks. Proposal writing and client updates are typically first - they save the most senior time and have the most immediate impact on growth and client satisfaction.

Ready to automate your consulting business?

Book a free 30-minute discovery call. We'll map out exactly what to automate first - and what the ROI looks like.

Book Your Free Call